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Closing Date Extended: Volunteer with us - Assistant to the Trustees

Can you help the board to oversee a busy & growing Charity? We have lots of plans to continue developing the work of Bristol Hospitality Network and are looking for someone to support the trustees in their role, including attending trustee meetings in order to record notes as 'minutes' of the discussions, as well as other tasks to support the trustees. This is an important role that would suit someone who would like to volunteer on occasional evenings as well as carry out some tasks at home. It may also suit someone who would like to gain experience of administrative and secretarial work, or learn more about being part of a board of trustees / directors.

*The hours for this role are not fixed due to the nature of the post. It is likely to take an average of 1-2 hours per week, but this will be worked flexibly across the year with a greater commitment some weeks than others.

The main duties of the Assistant to the Trustees will be to:

  1. Attend evening meetings every 6-8 weeks and some ad hoc meetings

  2. Work at home on your own initiative to meet deadlines, using ICT equipment

  3. Provide effective administrative support to the Trustees and its committees

  4. Manage information effectively and in accordance with legal requirements

  5. Provide reminders and advice to the Trustees where appropriate

You will be:

  • good at taking accurate notes of discussions

  • good at being organised and helping other people to keep to deadlines

  • able to keep information confidential

  • able to follow detailed conversations and have a high standard of written English

  • supportive of the aims of BHN

Specifically, the role will include the following tasks:

  1. To work effectively with the Chair before meetings to prepare agenda, request reports and papers from staff and trustees, then collate and distribute the agenda and papers to ensure Trustees/Members receive them 7 days before the meeting

  2. To record attendance and minutes of meetings, indicating who is responsible for any agreed actions. To record decisions accurately and objectively with timescales for action

  3. To submit draft minutes to the trustees for amendment / approval and then issue the approved draft to all trustees

  4. To keep the calendar updated with key dates and advice staff and trustees of upcoming deadlines

  5. To liaise with trustees/staff to get an update on progress of agreed actions

  6. To maintain a list of members and act as secretary at the AGM.

  7. To act as secretary for occasional sub-committee meetings

  8. Any other tasks required to support the trustees

Closing Date:

Friday, 7th September, 2018 - 15:00

How to Apply:

We would love to hear from you if you are interested. To apply, please write a couple of paragraphs about why you are interested and suitable for the role. You can email this, along with any questions you have to Steve (Chair of Trustees) on You can find more information about Bristol Hospitality Network on our About Us section.

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